With the Itiner platform
Procurement request management module
The Itiner Digital Procurement module, embedded into the company’s business processes, provides integrated support for the management of procurement requests as well as the related approval and control workflows. Its objective is to enable organizational units to submit requests in a controlled and regulated manner, whether for item-based orders, individual services or product-based requirements.
Highlights
Ability to build a multi-level, complex approval system with cost and budget control.
Flexible master data management, including importing items from MS Excel.
Simple reporting interface – creation of reports and financial statements from procurement data, optionally supported by visualizations. All data can be exported to MS Excel with the click of a button.
Ability to define multiple procurement procedure types, such as production materials, non-production materials, services, office supplies and IT procurements, each with dedicated request management workflows.
Management of logical relationships – linking the annual plan, cost centers, contract management and certificates of completion through a digital interface.
Automated expiry notifications and deadline tracking, delivered via email or displayed on the user interface.
Attachment of related documents – such as technical specifications, legal requirements, special drawings and quality standards.
Group-level management – centralised request management for parent companies and subsidiaries with separate authorization levels, but on a unified central platform.
Procurement request management Module
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Key features
The module allows business users to define the business and technical parameters of the product or service to be procured, the quantity, the desired delivery date, and to propose previously approved or preferred suppliers.
Based on framework agreements, the system is able to automatically load contractually defined items, making data entry easier for users through drop-down lists based on master data.
Procurement processes can be aligned with other business processes, such as HR onboarding, production planning or the ordering of items required for service-based incident management, ensuring consistent operations across the company.
Following validation and professional approval, requests are forwarded to the procurement department, that may decide to initiate an individual procurement procedure or handle similar requests in a consolidated manner.
The system supports call-offs based on framework agreements, reducing administrative burden and increasing procurement efficiency.
Procurement requests can be linked to annual budget planning, ensuring cash flow management and cost center control.
The module manages multi-level approval workflows that can be assigned based on service type, value threshold or cost center.
The Itiner Digital Platform enables managers to perform approvals from mobile devices as well, supporting fast and flexible process execution.
Built-in statistical and reporting functions support transparent organizational operations, analysis of requests and lead times, and reporting on departmental costs.
Approved requests form the basis for initiating procurement procedures, ensuring a unified, documented and traceable process across the entire organisation.
Itiner Workspace is not simply a digital tool, but a strategic platform that increases the organisational transparency, efficiency and flexibility.
Used by many brands around the world
Business benefits
Faster procurement processes
by digitally aligning internal requests, approvals and controls, procurement cycle times can be significantly reduced.
Transparency and traceability
every request, modification and decision is documented and traceable, ensuring full process control.
Risk reduction
by automating approval levels and rules, as well as embedding professional and financial controls, errors and procurement risks can be minimised.
Mobility and flexibility
requests and approvals can be handled from mobile devices, enabling fast decision-making even while in the field or travelling.
Integration with related systems
approved requests can be automatically forwarded to procurement and finance modules, ensuring process continuity and consistent data management.
